Administrative Assistant

Saint Agnes Parish - San Francisco

Admin & Clerical
Our work schedule operates on a rotating system, encompassing approximately 37.50 hours each week, distributed over 5 working days, followed by 2 consecutive days off. This arrangement also incorporates a few Saturdays and Sundays each month. It is also expected that staff members will provide assistance and support during significant special events and holy days in the liturgical calendar, including but not limited to Holy Week, Easter, and Christmas, while maintaining their regular duties.

Administrative Duties:
• Scheduling:
Weekly Staff Meetings – to include taking and distributing minutes; follow up on action items.
Scheduling for Sacristans and Altar Servers
Ministry calendars and Sacraments
• Parish Office duties --to include phone inquiries and requests, follow-up to requests, calendaring, mail, parish business and vendor files, billing, invoicing, etc. Parish-Parishioner written communications: editing, proofreading, formatting.
• Supervise the collection, counting and banking of parish donations.
• Manage and order the supplies needed for the office, church, ministries, and liturgies.
• The Administrative Assistant will play a vital role in aiding and bolstering the efforts of the Operations Manager, particularly in matters concerning human resources, administrative tasks, and interface with the human resource department at the Archdiocese of San Francisco . While this responsibility may not be the primary focus of the assistant's role, there will be weeks or specific periods throughout the year where support in this capacity will be essential.

Staff Support
• Weekly Bulletins and Inserts
• Seasonal Mailings

Ministry Coordination and Support:
• Children’s Faith Formation
• Hospitality
• St. Agnes Food Pantry
• Art & Environment

Administrative Support and Coordination for Sacraments
• Baptisms
• 1st Communion & Confirmations
• Marriages
• Funerals
• Others: XV, sacramentals, etc.

Tech Support
• Provide first line support for computer hardware and software issues, as well as office machines (i.e., postage machine, copier, folding machine, telephones, etc.). If problems or issues persist, contact a third party vendor.

Essential Software qualifications:
• Parish Database System -PDS
• Microsoft Office Suite
• Excel
• Word
• Powerpoint
• PDF editor
• Miscellaneous software: Calendly, Zoom, Teams, etc.
• Asana Software Manager Project
• Ministry Schedule Pro

Bilingual (Spanish) desirable
3 or more years of office experience and management required

• Lead and supervise a team of 3 maintenance crew members responsible for the rectory, office, and Ignatian Spiritual Life Center.
• Excellent written and communication skills
• Strong attention to detail
• Ability to manage multiple tasks and projects simultaneously
• Ability to work independently and collaboratively
• Flexibility

A competitive compensation package, including a comprehensive benefits package, will be offered, commensurate with experience. Salary range: $54,000 ­$62,150.

How to Apply: To apply, kindly send an email to Andrea Amaya ([email protected]) with your resume, a cover letter detailing your pertinent experience and qualifications, references, as well as your anticipated salary. Ensure to include "Administrative Assistant" in the subject line of the email.

Pursuant to the San Francisco Fair Chance Ordinance, all employees of the Archdiocese of San Francisco shall be employed without regard to race, color, sex, ethnic or national origin and will consider for employment, qualified applicants with criminal histories.